Tips on how to write a Resignation Letter (free template)

Man showing ipad with information to another man

While you might be excited as you have clinched a new role in a new company, you have to resign from your current one professionally. The best method of resignation is an in-person meeting or a video call, but don’t overlook the importance of writing a formal letter of resignation.

 

Why write a resignation letter? Is it necessary?

It may seem like an outdated idea, handing in a resignation letter can help you leave your job on a professional note, and keep things official. The last thing you want is to burn any bridges with the network you’ve built and let that go to waste.

You may want to work for the company again at some stage, or your paths could cross professionally with your manager sometime down the road. At the very least, you may need your employer to provide a reference for you.

 

Resignation Letter Template

To get started, first you would want to draft the main points of your letter in advance. In this way, you can cover the main points – your last day, reason for leaving your job, and thank your employer for the opportunity they’ve provided.

 

Here is a basic resignation letter sample to help you get started:

 

  • First paragraph of resignation letter:

“Please accept this letter as a formal notification that I am resigning from my position as [position title] with [Company Name]. My last day will be [your last day—usually two to four weeks from the date you give notice depending on your notice period].”

  • Body of resignation letter:

Next, it might be valuable to your employer to provide some reasons you choose to leave. This could include better career opportunities or even personal reasons. It’s also always a good idea to thank your employer for the opportunity, describing some of the key things you’ve enjoyed and learned on the job. And yes, this is true even if you’re thrilled to be leaving. Remember—you may need these people for a reference down the line and leaving things on a good note will leave a lasting positive impression.

 

“I’ve chosen to resign due to [reasons for leaving]. But thank you so much for the opportunity to work in this position for the past [amount of time you’ve been in the role]. I’ve greatly enjoyed and appreciated the opportunities I’ve had to [list a few of your favourite job responsibilities], and I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.”

 

Sign off your resignation letter:

Finally, state your willingness to help with the transition. You don’t need to go into detail, but a couple of lines stating that you’ll ensure a smooth wrap-up of your duties will show that you’re involved until the very end. Refrain from promising anything you can’t deliver or can’t commit to in your handover period.

 

“During my last two weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to aid during the transition.

I wish the company continued success, and I hope to stay in touch in the future.

Sincerely,

[Your Name]”

 

Make your resignation letter template your own

Make sure to adjust and tailor your resignation letter template or the above resignation letter samples to your own experience and company culture, before submitting it via the typical procedures at your company.

You may wonder, why go through this trouble when this resignation letter will be sitting with HR. However, you can be sure of two things:

  1. Your former boss and future reference will read it and be impressed at your professionalism.
  2. If you ever decide to come back to your company – yes it happens – that last thing on your file is a great, professionally written letter of resignation.

 

Ready to hit submit on your resignation letter?

If you have double-checked the above steps and made the relevant edits, you are ready to submit your resignation letter to your manager and HR.

At Real, our consultants are on hand to help you source for that next big opportunity. We put our expertise to use to find the perfect job for you and make sure you’re well prepared to impress at every step of your upcoming application process. Reach out to us via the form below so that a specialist consultant can get in touch and advice further.

If you’ve already submitted your resignation letter and are looking for a job in Singapore, visit our job search page to look at the latest open opportunities.

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Whether you’re a professional looking for a job or a business seeking highly skilled talent, the team at Real is here for you.

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